The Grant Process - B) Post-Award Process

- 2019-03-10

The Post-Award process is the step that we want to get to. However, it can be quite complicated for new PIs. Here we provide a summary of the process you should follow, along with contact information for the people who can provide immediate assistance as you proceed to grant application.

Here we provide a summary of the process you should follow, along with contact information for the people who can provide immediate assistance as you proceed to grant application. This assay focus on the post-award process.

post-award grant process at KRISP at UKZN

Post-Award

Step 1 - Award Acceptance & Compliance Consideration

Acceptance of all sponsored project terms and conditions will be provided by the authorised signatory. At UKZN (and KRISP as KRISP is part of UKZN), the process need to be followed with the legal department. Below the work flow process for research contracts.

KRISP and UKZN grants monitoring process

Step 2 - Award Set-up

Once contract has been finalized and all parts have signed (see previous diagram). The PI need to apply for opening a cost centre. Details of the process and forms are found here.

The next step involves UKZN invoicing the funder. After funder pay UKZN, the funds need to be allocated to the cost centre in the appropriate line budgets.


Step 3 - Monitoring Finances

Project and management control are important steps to produce a successful project. It involves an ongoing process of planning, monitoring, executing and controlling. It involves financial management as well scientific progress management.

At KRISP, we suggest that this process is performed as part of two monthly meetings. This is: Monthly Financial Meeting between the PI, the operational manager, the procurement representative and the financial group of the Research Office (for financial management). The Monthly Scientific Progress Meeting between the PI and the scientific grants manager. Below a diagram of the process.

KRISP and UKZN grants monitoring process

Once the project is starteed, there are several reports to complete and submit. For a full list of items, reference the reporting, closing out an award information in the legal contract between the funder and UKZN.

Step 4 - Award Close Out

Please contact one of KRISP senior grants managers: Mrs Gugulethu Mkhize and/or Mrs Suzette Grobler for further information. The UKZN Research Office has a Questions and Answers (Q&A) page on grant applications and research contract, which also includes the UKZN policies.

Links:

http://www.krisp.org.za/grants_support_unit.php